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Thank You For Choosing The A Firm Financial Solutions Group Pty Ltd
We are pleased that you have decided to entrust your accounting, taxation, audit and/or business needs to The A Firm Financial Solutions Group Pty Ltd (us). We take this opportunity to document our service arrangement with you and seek your written acknowledgement of these arrangements as evidence of your agreement, regarding the nature and scope of the services to be provided, the basis for the fee to be charged for these services and our terms and conditions of service.
We will be responsible where applicable for Preparation of Annual Financial Statements where required, Preparation of Income Tax Returns, Review of Company Annual Returns, Preparation of Company Minutes to comply with statutory requirements, Interim and Annual Audit where required, Review and assist in preparation of your Business Activity Statements, and Advice as requested from time to time.
You will be responsible for Providing reconciled and correct bookkeeping records along with appropriate supporting documents, Performing a stock take during the last weekend in June each year for any entity that deals in trading stock with a value greater than $5,000, Maintaining all supporting documents (for example tax invoices, travel diaries & log books) as advised by the Australian Taxation Office and Australian Securities & Investments Commission. Please note that we will happily advise you of the substantiation requirements, however we will not be checking that they have been satisfied. We will endeavour to ensure that the returns are lodged by the due dates but if you are late in providing information, or paying our fees, we will not be responsible for any late lodgement penalties you may incur.
No statutory financial audits are conducted
You and your employees are responsible for the maintenance of the accounting systems and internal controls for all the business entities. That includes the keeping and maintenance of all required books of account. Our firm is not being engaged to conduct a statutory audit of the financial records of any of your business entities and we will not express an auditor’s opinion as to the truth and fairness of the financial statements.
Ownership of Documents
The financial statements, tax returns and any other documents which we are specifically engaged to prepare, together with any original documents given to us by you, shall be your property. Any other documents brought into existence by us, including general working papers, the general ledger and draft documents will remain our property at all times. If our services are terminated, we shall be entitled to retain all documents owned by you until payment in full of all outstanding fees.
Fee Structure
Our professional fees will be based on a reasonable usage of services calculated at an hourly rate, plus GST. Individual hourly rates vary according to the level of skills and experience of the team member performing the work. Whilst we charge for consultation time (whether face to face or on the telephone), we do not charge the actual cost of photocopying, mail, stationery etc. Should work we complete for you take longer than 30 days (due to missing information, chasing queries) we will generate interim Invoices for the work we have completed to date, until the outstanding information is received from you and the work is complete. In addition to our professional fees, you will also be responsible for payment of expenses which we incur on your behalf. Fees will be quoted or a guide given upfront where possible however these are subject to change should there be more work and time involved. Should you ever have concerns over the amount charged please do not hesitate to contact me.
Guarantee & Indemnity
In consideration for us entering into this agreement at the request of the guarantor, the guarantor irrevocably and unconditionally guarantees payment of all payments and other money payable by you to us under this agreement and the due performance of all your obligations under this agreement. The guarantor indemnifies us against any loss that we may suffer by reason of; A) Any liability of yours becoming unenforceable in whole or part for any reason, B) Any amount not being recoverable for any reason, or, C) Any payment made to us being void or voidable
The liability of the guarantor to us will not be affected by a) any arrangement with or your release or the release of any other person from any obligation to us; b) any omission or delay by us; c) any other act, matter or circumstance of any other nature. The obligations of the Guarantor under this guarantee and indemnity are principal and continuing obligations which will not be discharged until all monies or damages owing to us have been paid in full and satisfied. The guarantor must pay our costs of enforcing this guarantee and indemnity and must pay the guaranteed money on demand.
The Guarantor warrants: a) receiving a commercial benefit under the transaction/s evidenced by this agreement; and b) having had the opportunity to obtain legal advice in relation to the effect of this guarantee and indemnity. Where the Guarantor comprises more than one person, each such person is jointly and severally liable.
Credit Terms
The A Firm offers the following options:
1. Payable immediately upon rendering of an invoice.
2. Provision for periodical payment (if agreed), following an estimate of your regular accountancy and / or business services fees, with the balance being settled quarterly/monthly.
Should you have any difficulty in meeting one of these two options please contact our office to organise an alternative payment arrangement. Please note that accounts more than 30 days outstanding will be charged an administration fee of 13.37% pa on the outstanding balance. For your convenience, our credit card and EFTPOS facilities may be used to make your payments.
This Engagement to Supersede Prior Engagement Letters
By signing The New Client forms and/or engaging us to use our services, you agree that any services provided by us after the date of engagement are provided under the terms and conditions as outlined in this document/agreement.
Privacy Policy.
All personal information you provide and/or we collect is protected under the Privacy Act 1988 and handled in accordance with The A Firm’s Privacy Policy. Any personal information you provide will be used for completing work as requested by you and keeping you updated with relevant changes and/or areas of interest. The A Firm will not otherwise use or disclose your personal information without your consent, unless authorised or required by or under law. You can view our full Privacy policy on our website: www.theafirm.com.au/privacy-policy/
Please do not hesitate to contact your accountant during office hours on 07 5596 4604 (Nerang) or 07 3829 0792 (Redland Bay) or our Client Relationship Manager jody.sinclair@theafirm.com for personalised dealings with someone who will be pleased to look after you.
Acknowledgement, Guarantee & Indemnity
By signing The New Client forms and/or engaging us to use our services, You indicate and acknowledge acceptance of the engagement conditions. Furthermore, the guarantor undertakes the guarantor and indemnity obligations as set out in the Terms and Conditions of Engagement contained in this document (web page).
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